Write a clear professional email

A good work email helps the reader understand why you are writing and what, if anything, they need to do. Short sentences often make the message easier to follow.

Start with a useful subject

“Meeting notes: 18 October” gives more information than “Important.” For a request, try “Review request: event schedule.” The subject should match the message.

Put the purpose first

“Hello Meera, I’m sending the draft schedule for Friday’s event.”

Then make the request: “Could you check the session times and send your comments by Wednesday afternoon?” Add a deadline only when it is relevant and realistic.

Finish with a clear action

An illustrative email might end: “Please let me know if you need any other details. Thank you, Ravi.” Match the greeting and closing to your relationship with the reader.

If you mention an attachment, attach it and check the file before sending. “I’ve attached the schedule” is a direct way to introduce it.

Your turn

Rewrite this vague message: “Hi. Please check this. Urgent.” Name the item, the part to check, and a time.

See a possible answer

“Hi Meera, could you check the dates in the attached event schedule by 2 pm today, please? We need to share it with the speakers this afternoon.” The reason helps the reader understand the timing.